GOLD BEACH LITTLE LEAGUE

Constitution & Bylaws
Little League Charter ID# 4370809
District 8 – Oregon, Western Region

Adopted: November 12, 2023

Reviewed & Approved: September 29, 2025

 

ARTICLE I – NAME

The name of the league shall be Gold Beach Little League, Little League Charter ID# 4370809.
We charter with Western Region, Oregon, District 8.

ARTICLE II – OBJECT

The purpose of this organization is to instill in the children of our community the values of good sportsmanship, honesty, loyalty, courage, and respect, thereby helping them become stronger, happier, and well-rounded individuals who will grow into caring, healthy, and trustworthy citizens.

To accomplish this, the League shall provide a supervised program under the Rules and Regulations of Little League Baseball, Incorporated. While athletic skill and competition are valued, the primary goal is guiding and supporting our players as they learn life lessons extending beyond the field.

ARTICLE III – TERRITORY

The recognized territory of the Gold Beach Little League shall extend from Pistol River north to Bandon, and east to Remote and Agness, as designated in the official boundary map on file with Little League International Data Center (September 2025).

ARTICLE IV – MEMBERSHIP

Section 1. Eligibility

Any person interested in furthering the objectives of the League may apply to become a General Member. All prospective members must complete an annual volunteer application and successfully pass a national background check as required by Little League International.

Section 2. Member Classes

A. Player Members

1. Eligible players are those meeting the requirements of the current Little League Operations Manual and residing within League boundaries.
2. Player Members hold no property or management rights.
3. Player Members may vote at the Annual Meeting for election purposes only.

B. General Members

1. Any person actively interested in furthering League objectives may become a General Member upon completing the volunteer application and background check.
2. Parents/guardians of current Player Members are considered General Members, provided no outstanding account balances remain.
3. General Members may vote at the Annual Meeting for election purposes only.

C. Auxiliary Board Members

1. General Members may request Auxiliary Board membership by attending a Regular Meeting of the Board. Election requires a majority vote of the Executive Board.
2. Auxiliary Board Members may participate in Board discussions and serve on committees.
3. They may vote at the Annual Meeting for election purposes only.
4. Must be re-approved annually.
5. May be nominated for Executive Board election by an Executive Director and approved by two-thirds (2/3) vote.

D. Executive Board of Directors

1. The League’s property and affairs shall be vested in the Executive Board.
2. Any General Member may apply for an open Board seat. Appointment requires majority approval.
3. The Executive Board shall include all elected Officers and Directors.

Section 3. Other Affiliations

No Board member of this League, nor District Administrator or group representative, shall simultaneously serve on another youth baseball/softball league board.

Section 4. Suspension or Termination

1. Membership may be terminated by resignation or Board action.
2. The Executive Board may discipline, suspend, or terminate a member for conduct detrimental to the League or violation of the Code of Conduct, by two-thirds (2/3) vote at a duly constituted meeting.
3. The member shall receive notice of charges and an opportunity to respond.
4. In the case of a Player Member, notice shall also be given to the parent/guardian, team manager, and Player Agent, who shall advise the family.

ARTICLE V – SEXUAL HARASSMENT POLICY

A. Policy:

It is the policy of Little League International that all of the parties involved in the operation of chartered Little Leagues will provide a League and District Administrator operational environment which is free of all forms of discrimination including incidents of sexual harassment. No individual shall be subjected to verbal or physical sexual behavior. Sexual harassment will be treated as misconduct, and may result in the application of appropriate corrective action up to and including dismissal.

B. Definition:

Sexual harassment is unwelcome, unsolicited behavior of a sexual nature which creates a hostile environment and/or interferes with an individual’s ability to do their duties. Examples of sexual harassment could include but are not limited to, the following:

1. Unwelcome behavior.
2. Repeatedly asking a person for a date.
3. Making suggestive or provocative comments of a sexual nature and/or displaying sexual visuals.
4. Suggestive looks or leering.
5. Creating an intimidating, hostile or offensive operational environment.
6. Making acceptance or rejection of sexual advance.
7. Retaliating against any person reporting instances of sexual harassment.

C. Report Procedures: Any person who believes they have been sexually harassed shall contact their immediate superior or the official in charge of the Organization, except as noted in C-3.

1. If a complaint of sexual harassment is made directly to a superior, the superior shall contact the official in charge of the Organization before taking action.
2. If the allegation of sexual harassment is made against the person’s immediate superior, the complainant shall contact the Organization Head above the alleged harasser or the official in charge of the Organization, or depending on the level of the complaint, the Regional Director.
3. If the complaint of sexual harassment is handled informally, the superior will document their actions and forward, through channels, to the official in charge of the Organization.
4. If a full investigation is requested or required, the complainant shall contact the official in charge of the Organization, and through channels the Regional Director and Little League International Chief Legal Counsel.
5. Any subsequent complaints of a similar nature against an individual, including those involving a different person, shall require a full investigation.

D. Responsibilities

Organization Heads and Official Parties shall:

1. Monitor the League and District Administrator operational environment to ensure that it is free of sexual harassment.
2. Ensure incidents of sexual harassment are processed in accordance with this policy.
3. Take immediate action to guard against any adverse impact or reprisals against any person who uses this procedure.
4. Ensure that parties under their position do not engage in any type of sexual harassment.
5. Ensure that confidentiality of reports of sexual harassment is maintained.
6. Consult the official in charge of the Organization for guidance in all sexual harassment matters, and that official, if necessary, will consult for guidance through channels, the Regional Director and Little League International Chief Legal Counsel.

 ARTICLE VI – DUES

• Membership dues may be fixed at the Annual Meeting.
• No fee shall be required as a condition of membership.
• Player registration fees shall be determined annually.
• No child shall be excluded due to financial inability. Scholarships and fee waivers are available.

ARTICLE VII – MEETINGS

Section A. Annual Meeting

Held the last Saturday in September. Business: election of officers and transaction of League matters.

Section B. Special Meetings

May be called by the President, Secretary, or three Directors. Notice must state purpose; no other business allowed.

Section C. Quorum

A majority of the Executive Board (in person or by proxy) constitutes a quorum.

Section D. Voting

Only Executive Directors may vote at meetings. One vote per Director.

Section E. Proxies

No more than one proxy vote may be held by any member present.

Section F. Mandatory Meetings

Each team must be represented at the Annual Managers/Coaches Meeting.

Section G. Attendance Requirement

Board members must meet attendance and participation standards or may be removed.

Section H. Rules of Order

Business shall proceed as:

1. Call to order
2. Roll call
3. Reading/approval of minutes
4. Financial report
5. Reports of officers
6. Reports of committees
7. Election of officers (if applicable)
8. Unfinished business
9. New business
10. Adjournment

ARTICLE VIII – EXECUTIVE BOARD OF DIRECTORS

• Responsible for the management of League affairs.
• Has authority to approve rules, regulations, and policies not conflicting with Little League International.
• Vacancies filled by majority vote.
• Must uphold conduct and participation standards.

ARTICLE IX – COMMITTEES AND APPOINTMENTS

• Managers, coaches, and umpires appointed annually by the President and approved by the Board.
• Standing Committees: Finance, Grounds, Purchasing, etc.
• Special committees may be established as needed.
•  
• ARTICLE X – OFFICERS, DUTIES AND POWERS

• President – Chief executive officer, presides over meetings, ensures League compliance.
• Vice Presidents – Oversee divisions (Baseball, Softball, T-Ball, Juniors, etc.).
• Secretary – Maintains records and correspondence.
• Treasurer – Responsible for all financial matters.
• Player Agent – Oversees registration, tryouts, and player eligibility.
• Safety Officer, Umpire-in-Chief, Information Officer, Coordinators – As defined in League policies.

 

ARTICLE XI – TEAM STAFF AND OPERATIONS

• Managers and coaches must be approved annually.
• Umpires appointed and trained by the Umpire-in-Chief.
• League manuals and Little League International regulations govern all operations.

 

ARTICLE XII – FINANCIAL

• League funds shall be used only for League purposes.
• The Board shall adopt and monitor a budget annually.
• Upon dissolution, assets shall be distributed per IRS 501(c)(3) requirements and Little League International policy.

 

ARTICLE XIII – INTERPRETATION

Interpretation of this Constitution rests with the Executive Board.

 

ARTICLE XIV – AFFILIATION

The League shall annually apply for a charter from Little League Baseball, Incorporated, and comply with all rules, regulations, and policies of Little League International.

 

ARTICLE XV – AMENDMENTS

This Constitution may be amended, repealed, or altered in whole or part by majority vote of the Executive Board. Amendments require three readings on separate dates, with notice to each Board Member.

 

SIGNATURES & ADOPTION

This Constitution & Bylaws was adopted by vote of the Gold Beach Little League Board of Directors on November 12, 2023.